Exhibition

Exhibitor Information

Exhibition space is now selling well for the 2014 ICIC meeting in Heidelberg. All exhibitors receive a 10 minute "product presentation" slot during the main conference sessions, and this means we have to limit exhibitor acceptances to an absolute maximum of 24. So if you are intending to apply for exhibition space at this year's conference, please reserve your space sooner rather than later.

The exhibition space booking form is here:

Exhibition Format

• Format this year will again be table top (plus back wall where available). Stands are located in an exhibition room and the coffee break area. All exhibitors receive one table, plus two chairs.

Meals / Conference Registration

• All exhibition staff need to register for the meeting.
  Exhibition staff who wish to attend the conference sessions will need to register for the conference (a conference registration includes all meals and receptions).
  Exhibition staff who do not wish to attend the conference sessions, but who do wish to participate in meals and receptions will need to purchase a meal pass badge.

• Please note that there is no onsite registration.

Hotel Rooms

• Details of conference hotel bookings coming soon.

Internet Access

• Internet access (WiFi) is available throughout the exhibition area and is included in the exhibitor stand space fee.

Rental of LCD monitors

• To save exhibitors the trouble of transporting computer monitors, we have arranged for these to be available from a local company if required.
  Screens must be ordered in advance on the LCD monitor order form or contact office@haxel.com.

Exhibition Set-Up and Breakdown

• The stands may be set up on Sunday 12 October after 14.00
  Breakdown will be after 12:30 on Wednesday 15 October.

Exhibition Opening Hours

• On Monday and Tuesday 13 and 14 October, the exhibition will be open from 09:30 until 18:00 each day.
  On Wednesday 15 October the exhibition will be open from 09:30 until 12:00.

Dispatch of Exhibition Material

• Advance shipments of material for the exhibition may be sent to the Konresshaus Stadthalle Heidelberg to arrive between 7  and 10 October. Please note that shipments should not be sent long in advance, since the Stadthalle has limited storage facilities. Please note also that all items must be sent prepaid, with all delivery, customs and VAT charges paid by the shipping agent. The Stadthalle will not accept goods requiring payments on delivery. Goods needing collection and dispatch after the conference must be pre-packed, and collection with a shipper pre-arranged at latest on 16 October. The Stadthalle and conference organisers cannot accept responsibility for goods left abandoned after the end of the conference. The material should be addressed to:                     

Heidelberg Marketing GmbH // ICIC 2014
Kongresshaus Stadthalle Heidelberg
Neckarstaden 24
69117 Heidelberg

Germany
tel: +49 6221 1422 66+49 6221 1422 66 (Ms. Föhlich)